Privacy policy

WIS-Denmark is responsible for the processing of the personal data that you have provided to us. You will find our contact information below:

WIS-Denmark
H.C. Ørsteds Vej 43B, 1,
1879 Frederiksberg C
Phone: +45 31104077 / +45 30385141
Email: denmark@womeninshipping.com
Website: www.womeninshipping.com

If you have any questions about our processing of your personal information, you are always welcome to contact us by email: denmark@womeninshipping.com

1) General about data protection

As part of activities relating to the operation of the company, information related to the use of our website, membership creation and marketing measures, we process personal data. Here you can read about how we process your personal data.

Transparency in the data processing

In this privacy policy, you can read how we process information about you and for what purposes they are processed.

Consent before processing your personal data

Before processing any information about you, we obtain consent for the specific purposes, unless they are obtained and processed on other legitimate grounds.

Upon request, we may inform you of such a basis and of our legitimate interest in processing your personal data.

Consent is voluntary and you can withdraw it at any time. In the section entitled “Right to Withdraw consent” [2a], you can read about how to withdraw your consent.

Disclosure of your personal information

In some cases, we pass on personal data to other players in connection with the development and operation of our company, but only as part of legitimate processing. If, as part of the processing of your information, we disclose personal information, you will be informed of this prior to processing.

Dordee Creative – Website development there will be third-party service providers that host and maintain the hardware in which your information is stored. They do not have access to your information in day-to-day operations. If there is a specific need for maintenance or troubleshooting, WIS-Demmark as a data controller may grant one-time access and access information

2) Rights of data subjects

As registered, you have the following rights in accordance with the EU Personal Data Regulation. The following describes our handling of these rights, and how you, as a registered person, can exercise them.

As registered, you are entitled to:

Insight
Corrigendum
Deleting
Restriction
Data portability
Withdrawal of consent
Filing a complaint with the regulator

The data controller informs the data subject without undue delay of how the company handles the data subject’s exercise of his rights.

2a) How to exercise your rights

Right to insight

Send an email to denmark@womeninshipping.com stating that you wish to exercise your right for insight.

Data controllers then collect the information that is processed about you as well as explain the purposes for which they are collected and the legitimate basis on which they are processed.

As a member, you have the opportunity to find information about what data is stored on your profile by logging into your profile.

Right to rectification as a registered user, you have the right to correct the information we process about you.

If, as a registered person, you wish to exercise your right to rectification in connection with the personal data submitted for a given purpose, you must write an email to denmark@womeninshipping.com stating that you wish to exercise your right to rectification, as well as what information you want to be corrected.

Data controllers then make sure to correct the information, as well as notify everyone to whom the information has been disclosed. Once the correction is done, the data controllers will report back.

Right to delete in some cases, as a registered person, you have the right to delete the information we process about you. However, there are cases where we have a legal obligation to keep them.

We have routines that allow us to delete personal data that no longer serves any legitimate purpose or that we are legally obliged to store and process.

We delete your personal data when it is no longer needed for the purpose that was the reason for our collection, processing, and storage of your data.

If you believe that the personal data we process about you is inaccurate, you have the right to have it corrected or deleted.

If, as a registered user, you want to delete your profile, you must log in to your profile and from here you can delete it.

If, as a registered person, you wish to exercise your right to delete the personal data, you must write an email to denmark@womeninshipping.com stating, which information to delete.

Upon receipt of the data subject’s request for deletion, the data controller assesses whether there are exceptions for deletion. In the event that the data controller finds an exception for deletion, the data controller informs without undue delay of justification and the grounds for the exception.

If no exceptions are found, the data controller deletes the data subject’s personal data provided in connection with this declaration of consent and notifies the data subject thereof.

Right to restrict treatment

You have the right, as registered, to request a restriction on our processing of your personal data.

If, as a registered person, you wish to exercise your right to restrict processing for the personal data submitted in connection with a given purpose, you must write an email to denmark@womeninshipping.com stating that you wish to exercise your right for the restriction against treatment.

Data controllers then ensure that personal data is no longer processed in the company or by any data processor until the restriction ceases.

Right to object as a registered person, you have the right to object to our processing of your personal data.

If, as a registered person, you wish to exercise your right to object to the processing of the personal data submitted in connection with a given purpose, you must write an email to denmark@womeninshipping.com stating that you wish to exercise your right to objection.

Data controllers then ensure that personal data is not processed for the purpose for which they were collected, as long as there is an uncompleted objection to processing.

If your objection is justified, data controllers ensure that the processing of your personal data is terminated until a decision on the outcome of the objection is made.

Right to data portability as a registered user, you have the right to request the porting of your personal data to another provider of the same service.

If, as a registered person, you wish to exercise your right to data portability of the personal data provided in connection with a given purpose, you must write an email to denmark@womeninshipping.com dk stating that you wish to exercise your right to data portability.

Data controllers then ensure that personal data is provided to the data subject in a plain and machine-readable format.

Right to withdraw consent you have the right to withdraw your consent at any time.

If, as a registered person, you wish to exercise your right to withdraw a declaration of consent, you must write an email to denmark@womeninshipping.com stating that you wish to withdraw your consent and for what purpose the consent was originally given.

Data controllers then ensure that personal data is not processed for the purpose for which they were collected. If there are no exceptions or legal obligations for deletion, data controllers will ensure that personal data is deleted.

Right to file a complaint with the supervisory authority

If, as a registered person, you wish to exercise your right to file a complaint with the supervisory authority, this can be done by contacting the Data Inspectorate. On the Danish Data Protection Agency’s website, it is possible to lodge a complaint.

2b) Disclosure requirements of data controllers

If, as a registered user, you have exercised your rights to any rectification or deletion of personal data or limitation of processing – performed in accordance with Article 16, Article 17 (2). 1 and Article 18 – inform the data controller of all the recipients to whom the personal data has been disclosed. The necessary actions will then be taken by the parties to ensure the rights of the data subject.

3) What are we using your data for? (processing of personal data)

We use data about you to comply with the obligations of us as data controllers, as well as for the performance of the contract and in connection with the processing for which consent has been given.

What do we use your information for?

We use your personal information to administer WIS-Denmark, facilitate membership effectively and contact you. Once you have signed up for a membership, other members will not have access to the data that you choose to provide. We use the extended information to become clearer to our target group and thus target the membership to you.

What information do we have about you?

We have regular contact information on you such as name, address and email and telephone number. We do not use the information you provided with registration without consent.

The information in our system will be deleted after you unsubscribe – but no later than 5 years after cf.

We will update your personal information on an ongoing basis whenever possible

We verify that the personal information we process about you is not incorrect or misleading. We also make sure to update your personal data on an ongoing basis.

Several of our services depend on the information being accurate and up to date. We, therefore, ask you to inform us of any inaccuracies or changes in your personal data.

4) Treatment security – organizational and technical

We protect your personal data and have internal information security rules and processes. We have put in place organizational measures and processes that protect your personal information from being destroyed, lost or altered, from unauthorized disclosure and against unauthorized access or disclosure. Only personnel with legitimate and business purpose can access personal data.

4b) Organizational measures

In order to ensure your information as best as possible, we have set up the following processes for those who may be in contact with your information:

Only people acting on direct instructions from data controllers can access information in the systems. This is ensured by internal controls and processes as well as necessary training.

All information about persons is stored and processed in a structure where only persons who have a business case can access them. This is ensured through access and rights management in our administrative systems.

All employees are subject to a declaration of confidentiality.

5) Storage and deletion

We will only store and process your information as long as we have a legitimate basis for doing so.

5a) We delete information based on the following principles

Emails are usually deleted after six months. If for reasons of duty, we need to keep the information longer, they are moved to a secure archive. They are then deleted after five years.

Information processed on the basis of consent is processed until the consent is withdrawn or the service to which consent is given is no longer offered. In both cases, information is deleted immediately thereafter.

The information in our system will be deleted after you are no longer a member – but no later than 5 years after cf.

In other cases, information is deleted when documentation is no longer required. Information is deleted here after five years.

Information in connection with accounting is stored this year + 5 years, to comply with section 10 (1) of the Accounting Act.

5b) Transfer to third countries

We do not transfer information to third countries. In the event that in the future we will use systems that transmit information to third countries, you will be notified of this as a registered person.

6) Cookies

At https://www.womeninshipping.com, cookies are used to optimize the website and its functionality, thus making the visit as easy as possible for you.

You can delete cookies from your computer at any time.

7) Log statistics

We use a log statistic at https://www.womeninshipping.com, which means that a statistics system collects information that can give a statistical picture of how many visitors we have, where they come from and where on the site. it is abandoned etc.

The log statistics are used only for the purpose of optimizing the WIS-Denmark website.